Administrative Assistant

Position Summary

We are looking for a perfectly bilingual administrative assistant, to support our team with many diverse administrative tasks, such as tending to the front desk, billing, drafting and preparing proposals, and offering a support for business development. Here are the principle responsibilities :

• Execute administrative tasks such as billing, payment tracking (payables and receivables), purchases, mail, alarm, etc.
• Support the team with writing, checking and editing a diverse range of documents, such as quotes, presentations and reports.
• Tend to the front desk, and manage phone calls, emails and general business correspondence.
• Assist the business development team with researching, preparing and sending personalized service offers that meet the specific needs of the clients.
• Develop, maintain and update the document management, filing and database systems (projects, clients, contacts, etc.)
• Assist in project coordination by communicating with clients, partners and suppliers.
• Support meetings, events and travel planning.

QUALIFICATIONS & REQUIREMENTS

• Office technology skills or all training relevant to the job.
• Strong computer skills, especially Microsoft Office (Word, Excel, PowerPoint), Indesign and Nutcache, and in database management.
• Fluent in French and English, both spoken and written (mandatory).
• Autonomy and organization skills.
• Detail oriented and committed to producing high quality work.
• Excellent organizational, communication and problem solving skills.
• Ability to work efficiently as a team and able to manage multiple tasks simultaneously.
• Interest in the field of design or architecture, an asset.
• Minimum of three years of experience in a similar job.

We are looking to fill a full time position. This is an in-person job, at the office.

We offer a dynamic and humane workplace environment, attractive employee benefits including life insurance, telemedicine, continuing education and social activities…

If you are passionate about the field of design, focused on reaching goals and you value teamwork, then you are the candidate we are looking for.

Please send us your CV to the following email address:
emploi@ariumdesign.com.

Only selected candidates will be contacted for a first interview.

Work Schedule:

• Monday to Friday
• Day shift

Language Requirements :

• French (required)
• English (required)

Work Location : Saint-Lambert, QC, J4P 2M1